--- title: ACA Reporting Forms – Get Prepared for Filing Deadlines description: Staying compliant with ACA reporting and filing to avoid steep penalties is a complex task. Contact Innovative Employee Solutions for help. --- [Skip to content](https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/blog/human-resource-management/aca-reporting-forms-get-prepared-for-filing-deadlines#main-content) [![IES Logo_Full-ColorNavy](https://blog.innovativeemployeesolutions.com/hs-fs/hubfs/IES%20Logo_Full-ColorNavy.png?width=300&height=140&name=IES%20Logo_Full-ColorNavy.png)](https://www.innovativeemployeesolutions.com/) - [Innovative Employee Solutions Blog](https://blog.innovativeemployeesolutions.com) - [Innovative Employee Solutions Blog](https://blog.innovativeemployeesolutions.com) [mailto:?subject=Check%20out%20https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/blog/human-resource-management/aca-reporting-forms-get-prepared-for-filing-deadlines](mailto:?subject=Check%20out%20https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/blog/human-resource-management/aca-reporting-forms-get-prepared-for-filing-deadlines) January 6, 2016 # ACA Reporting Forms – Get Prepared for Filing Deadlines Written by: [Innovative Employee Solutions](https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/author/innovativeemployeesolutions) In February 2015, the IRS released forms employers subject to the Affordable Care Act (ACA) “shared responsibility” mandate must file to show compliance with ACA requirements. Learn about the complexities of filling out these forms and how Innovative Employee Solutions can help. - [**Form 1095-B**](https://www.irs.gov/pub/irs-pdf/f1095b.pdf) must be filed and given to enrollees by employers subject to the “shared responsibility” mandate and self-insured employers not subject to the mandate. - [**Form 1095-C**](https://www.irs.gov/pub/irs-pdf/f1095c.pdf) must be filed by employers with 50 or more full-time or full-time equivalent (FTE) employees. - [**Form 1094-B**](https://www.irs.gov/pub/irs-pdf/f1094b.pdf) and **[Form 1094-C](https://www.irs.gov/pub/irs-pdf/f1094c.pdf)** are transmittal forms employers use to submit 1095-Bs and 1095-Cs to the IRS. ## Tracking & Reporting Employee Data Companies with 100+ FTE employees had to start complying with ACA requirements in 2015. Companies with 50-99 FTE employees must begin complying in 2016. Since compliance and reporting requirements cover many areas of business, having a team in place with a written work plan of human resources, payroll, finance, and other departments’ responsibilities is important. Technology should take much of the burden off employers by recording and reporting accurate data. A third-party payroll and benefits administration vendor such as Innovative Employee Solutions can efficiently handle these tasks. ## Reporting Requirement for Midsize Employers A midsize employer sponsoring a self-funded group health plan must comply with reporting requirements. If transitional relief is needed, Form 1094-C must be filed. Because compiling the information for the forms creates administrative burdens, an employer may want to outsource the work to a vendor like us. ## Steps to Take Because of the complexities of reporting requirements, employers should take the following actions: - Learn reporting requirements and review reporting forms. - Develop procedures to determine and document each employee’s full-time or part-time status by month. - Develop procedures to document offers of health coverage and plan enrollment by month. - Discuss reporting requirements with the health plan’s insurer/third-party administrator and payroll vendor to determine responsibility for data collection and form preparation. Innovative Employee Solutions can fulfill this role. ## Four Steps Required Prior to ACA E-Filing Forms 1094-B, 1095-B, 1094-C, and 1095-C must be mailed by February 29, 2016 or electronically filed by March 31, 2016. Any employers filing 250+ forms must do so electronically. ## Social Security Numbers An employer offering minimum essential coverage to employees, members, or participants must report each covered person’s name and Social Security number. If a plan sponsor makes a reasonable effort to find a person’s Social Security number and is unable to do so, the person’s birthdate may be used. Be aware penalties for incomplete or incorrect reporting may apply. Applicable large employers, including those providing insured plans, self-funded plans, and those not providing minimum essential coverage must report names and Social Security numbers of all full-time employees. Dependents and spouses need not be reported. [Staying compliant with ACA reporting and filing](https://www.innovativeemployeesolutions.com/services/hr-administration/) to avoid steep penalties is a complex task. [Contact  the professionals](https://www.innovativeemployeesolutions.com/contact/) at Innovative Employee Solutions for help with all your compliance needs today! Tag(s): [Human Resource Management](https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/tag/human-resource-management) , [Compliance](https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/tag/compliance) , [Innovative Employee Solutions](https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/tag/innovative-employee-solutions) , [Employer of Record](https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/tag/employer-of-record) , [ACA Reporting](https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/tag/aca-reporting) , [Affordable Care Act](https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/tag/affordable-care-act) , [ACA E-Filing](https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/tag/aca-e-filing) ## [Innovative Employee Solutions](https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/author/innovativeemployeesolutions) ## Other posts you might be interested in View All Posts ## [Blog 2 min read | February 25, 2014 Who pays for the Affordable Care Act? Read More](https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/blog/who-pays-for-the-affordable-care-act) ## [Blog 2 min read | April 14, 2014 California one of the worst places for compliance Read More](https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/blog/california-one-of-the-worst-places-for-compliance) ## [payrolling 3 min read | May 20, 2016 How Best in Class Staffing or Payrolling Companies Manage HR Compliance Responsibly – Part II Read More](https://blog.innovativeemployeesolutions.com/ies-blog-nb-24/blog/recruiters-and-staffing/best-class-staffing-payrolling-companies-manage-hr-compliance-responsibly-part-ii) ## Subscribe to email updates Additional content around the benefits of subscribing to this blog feed. - [Innovative Employee Solutions Blog](https://blog.innovativeemployeesolutions.com) © 2014-2026 Innovative Employee Solutions. All rights reserved. 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